Executive Assistant, Marketing

Date: Oct 8, 2021

Location: Columbus, OH, US, 43202

Company: American Chemical Society

CAS uses intuitive technology, unparalleled scientific content and unmatched human expertise to help companies create groundbreaking innovations that benefit the world. As the scientific information solutions division of the American Chemical Society, CAS manages the largest curated reservoir of scientific knowledge, and for 115 years, has helped innovators mine, assess and apply that information to keep businesses thriving. The CAS team is global, diverse, endlessly curious and strives to make scientific insights accessible to innovators worldwide.

 

CAS is currently seeking an Executive Assistant, Marketing.  This position will be located in our Columbus, OH headquarters.

 

This position performs administrative/office management functions for an individual at the Director level or above. The role works with highly confidential information. In addition, responsibilities require discretion, judgment, and exposure to sensitive issues and situations.

 

Duties:

Provides administrative assistance and coordinates special projects for an assigned manager, department, division

Researches and/or coordinates moderately complex administrative assignments

Coordinates activities between departments and outside parties

Contacts staff at all organizational levels to gather information as requested

Prepares internal and external correspondence, reports, memos and screens calls.

Handles invoices and reconciles budgets

Coordinates meetings, events, travel arrangements, meeting materials and room setup (e.g. order refreshments, copy meeting materials, etc.)

Decision making guided by general instructions and practices requiring interpretation.

Makes recommendations to solve problems

Anticipates manager/department needs such that workflows are not interrupted.

Performs other duties as assigned

 

Minimum Education/Experience/Technological Knowledge

  • BA/BS degree in related field or equivalent combination of education, certifications, and experience in areas of related disciplines preferred
  • Minimum of 7 years’ experience; demonstrates intermediate knowledge/skills in an administrative specialty
  • General understanding of own work and how it impacts the department and the company as a whole
  • Excellent verbal and written communication skills and interpersonal skills
  • Ability to research, interpret and analyze information
  • Organizational, planning skills and time management skills
  • Exercises discretion when handling confidential matters
  • Demonstrates proficiency with computer applications and software skills (i.e. MS Word, Excel, PowerPoint, web-based travel and expense systems)
  • Experience in working in a matrix environment with multiple stakeholders and partners

 

CAS offers a competitive salary and comprehensive benefits package, including a generous vacation plan, medical, dental, vision insurance plans, and employee savings and retirement plans. Candidates for this position must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future. EEO/Minority/Female/Disabled/Veteran


Nearest Major Market: Columbus

Job Segment: Research