Purchasing Analyst

Date: Jan 3, 2023

Location: Columbus, OH, US, 43202

Company: American Chemical Society

CAS uses intuitive technology, unparalleled scientific content and unmatched human expertise to help companies create groundbreaking innovations that benefit the world. As the scientific information solutions division of the American Chemical Society, CAS manages the largest curated reservoir of scientific knowledge, and for 115 years, has helped innovators mine, assess and apply that information to keep businesses thriving. The CAS team is global, diverse, endlessly curious and strives to make scientific insights accessible to innovators worldwide.

 

CAS is currently seeking a Purchasing Analyst. This position will be based in our headquarters in Columbus, OH.

Division

 

Division Overview

 

The Finance division supports the financial activities of CAS, as well as ACSI, ensuring:  the formulation of sustaining fiscal policy & strategy, the execution of sound financial decisions, the accurate fiscal management of business strategies and operations, and the safeguarding of the Society’s assets.  Directing the fiscal affairs of CAS in accordance with organizational policies, U.S. GAAP, and internal control procedures includes:  budgeting & forecasting including short and long-term financial planning and analyses; accounting & compliance including audits, both financial and managerial analyses and reporting of operations, foreign exchange management, credit & collections, fiscal administration of contracts, billing operations, procurement & disbursements, travel processing, sales incentive administration, project tracking/costing, and tax administration. 

 

Position Summary

 

The Purchasing Analyst reports to the Accounts Payable and Purchasing Manager and is responsible for the daily CAS purchasing operations.  This position is responsible for all required business processes to ensure proper and timely issuance of CAS purchase orders.  This includes ensuring that all contracts are completed prior to issuance of purchase orders. This position is also responsible for ensuring proper accounting procedures are incorporated into purchase orders and expenses are recorded in the proper period, in accordance with GAAP and negotiating with suppliers for the delivery of specialty goods and routine services at best prices and terms.

 

Position Accountabilities

 

  • Reviews Purchase Requisitions (PRs) for accuracy of specifications and compliance with CAS purchasing policies to ensure all requisitioned goods and services for CAS are procured with the best possible terms. This includes ensuring accounting information is correct, ensuring required contracts are in place and that proper authorizations are obtained. Vendor selection may be dictated by individual departments for specialty items (e.g., hardware and software) or due to signed contracts. This is a highly visible position, both internally (staff) and externally (vendors).
  • Responsible for the accuracy and completeness of the Purchase Orders and maintains functional knowledge of purchase orders and contracts to help facilitate and expedite renewal of contracts, future purchases, and reporting to management.  This includes the creation of specialized reports and complex analyses per request of management.
  • Responsible for the amortization of purchased prepaid items.
  • Interviews supplier representatives and makes recommendations for new suppliers. This position screens outside office equipment and office supply vendors, investigates and recommends new sources of supply, and leads negotiations for paper and copier products and services at favorable rates and discounts. Places and expedites purchase orders to ensure delivery requirements of ordered goods and services are met. Monitors status and takes appropriate action to expedite delivery when necessary.
  • Maintains a working knowledge of the purchasing system and is proficient in the application of purchasing requirements and procedures.  Serves as a trainer for the purchasing system. 
  • Maintains a working knowledge of the associated Accounts Payable processes as this position has primary responsibility for review of vendor statements including identification and proper resolution of problems.  This position is one of the main contacts for Columbus located staff, management, and vendors with regards to communication of purchasing related activities. 
  • Provides prompt, clear, and professional correspondence to inquiries from both internal staff/customers and external customers.
  • Performs other duties as assigned.

 

Education/Experience/Technological Knowledge

 

  • Bachelor’s Degree or equivalent experience; including purchasing experience; expertise in purchasing policies and procedures required
  • 4+ years of purchasing experience required
  • PeopleSoft experience preferred
  • Above average understanding of the legal, financial and managerial aspects of contracts.
  • Demonstrated time-management and multi-tasking skills coupled with a keen ability to prioritize assignments
  • Exceptional problem solving and analytical skills with attention to detail and accuracy
  • Demonstrated ability to analyze, improve, and simplify processes, including applying best practice procedures where appropriate
  • Strong interpersonal communication skills including excellent written and verbal abilities required
  • An aptitude for exceeding customer expectations demonstrated by excellent interpersonal communication skills and an ability to effectively interact with staff and management
  • Ability to manage multiple projects while meeting agreed-upon deadlines
  • Detail oriented with a proactive focus on accuracy, effectiveness, and efficiency
  • Ability to work with different audiences and levels of the organization
  • Demonstrated experience with MS Office applications (particularly Excel and Word)

 

CAS offers a competitive salary and comprehensive benefits package, including a generous vacation plan, medical, dental, vision insurance plans, and employee savings and retirement plans. Candidates for this position must be authorized to work in the United States and not require work authorization sponsorship by our company for this position now or in the future. EEO/Minority/Female/Disabled/Veteran.


Nearest Major Market: Columbus

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