Accounts Receivable Accountant

Date: Jun 4, 2022

Location: Washington, DC, US, 20003

Company: American Chemical Society

 

The Finance Division is responsible for the overall fiscal control and management of the ACS.  This includes the proper recording and classification of all financial transactions of Washington Operations; the consolidation of financial data for all business units and subsidiaries; preparation of financial statements and reports; preparation and presentation of the budget; development and implementation of financial systems; tax planning and compliance; and any other financial related matters.  Finance also provides financial analysis and support to all ACS activities.  Finance consists of Payroll, Accounts Payable, Accounts Receivable, Tax Compliance and Reporting, General Accounting, Budgets and Analysis, and Financial Systems.

 

The Accounts Receivable Department processes Washington-based receivables and collections activities.  These activities include the daily processing and recording of payments received in the form of cash, checks, wire transfers, and credit card payments and application in one or more billing systems; aging and collection of receivables; timely scanning of payments processed in Laserfiche for availability to ACS staff; proper entry of transactions and adjustments recorded through Accounts Receivable; providing supporting documentation to external auditor; and participation in system upgrades, implementations and enhancements related to software systems used to support Accounts Receivable activities.

 

 

Position Summary

 

The Accountant will work collaboratively with Meetings Department Staff to review ACS requirements for the national meetings, set up payment arrangements and monitor compliance throughout the meetings cycle. The individual will lead the audit to ensure the accurate and consistent auditing of all hotel and vendor invoices by reconciling each event invoice against the original service orders utilizing the Event Management System (EMS). This individual will complete post-show reconciliations which includes preparing and posting of journal entries to record event expenses, receivables, chargebacks and revenue transfers, submission of completed AP vouchers to process vendors’ payments, allocate event expenses, prepare billing requests, mail invoices / customer statements and perform collections on open receivables in Accounts Receivable (AR) department. In addition, s/he is expected to assist the AR team in system upgrades and implementations, with streamlining and improving current processes, identifying business solutions, and creating opportunities for enhanced customer service. This individual serves as backup to colleagues in AR and reports to the Accounts Receivable Manager.  

 

 

 

Work Design:  Works under little supervision on day-to-day tasks and receives general instructions on new assignments. Resolves complex problems independently by applying general policies, practices, procedures, and principles.  Performs in-depth analyses accurately, present well-supported findings and formulate actionable recommendations. Ability to maintain effective relationships with supervisors, managers, co-workers, and others.

 

 

Position Accountabilities

 

  1. Analyze and prepare meetings reconciliations, utilizing the A/R subledgers and PeopleSoft.
  2. Complete meetings’ financial closing tasks including vendor payments, billing, and allocation of events expenses.
  3. Lead the audit of all hotel and vendor invoices by reconciling each event invoice against the original service orders utilizing the Event Management System (EMS).
  4. Create and post journal entries in PeopleSoft to record event expenses, receivables, revenue transfers and chargebacks to ACS staff, external clients and ACS Divisions for both Spring and Fall Meetings.
  5. Manage open receivables, perform collections, send out invoices/customer statements and conduct follow-up calls to ensure resolution. Document collection activities including all steps taken to resolve an outstanding receivable. Elevate collection issues appropriately both internally and externally. 
  6. Respond to customer inquiries and resolve customer disputes and claims.
  7. Reconcile and monitor the Prepaid account monthly for both Spring and Fall Meetings.
  8. Prepare detailed workpapers as well as audit schedules for interim and year-end audits.
  9. Participate in upgrades/implementation of financial software impacting the AR office.
  10. Identify issues and/or areas for improvement in work environment, production processes, and systems; research issues back to the source, effectively summarize findings, and recommend appropriate actions.
  11. Document, update, and maintain AR policies, procedures, and processes. Follow the ACS Record Retention policy.
  12. Perform account reconciliations and analysis and other tasks as assigned in a timely manner.
  13. Serves as back up to colleagues in Accounts Receivable Department.

 

 

Required Education, Experience and Technical Skills

 

  1. Bachelor’s Degree in Accounting, Finance, or related field. 
  2. 4 + years of accounting experience with emphasis on accounts receivable.  Non-profit experience preferred.
  3. Comprehensive knowledge of accounting, cash receipts, credit and collection functions.
  4. Effective oral and written communication skills, and excellent customer interface skills are essential.
  5. Excellent workpaper techniques providing a clear audit trail.  Strong decision making, analytical and problem-solving skills essential; detail oriented and organized.
  6. Advanced computer skills, including spreadsheets and database software (i.e., MS Word, MS Excel including pivot tables, V-lookup, and graphs/charts); Experience with operating automated financial systems; experience with cash application systems; familiarity with NetForum, and/or PeopleSoft is desirable. 
  7. Ability to work independently with little supervision and as part of a team and can handle multiple projects and deadlines simultaneously in a dynamic environment.

 

This position will be primarily based in the D.C. (or applicable) office. ACS offers hybrid work arrangement of three days per week working in the office and two days per week working remotely. New employees are immediately eligible for this hybrid work arrangement. ACS offers relocation assistance, if applicable.

 

 EEO/Minority/Female/Disabled/Veteran


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