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Budget Analyst/Accountant

Date: Feb 28, 2021

Location: Washington, DC, US, 20036

Company: American Chemical Society

Division and Unit Overview

The Office of the Treasurer & CFO is responsible for treasury and financial operations, administrative and customer services, member insurance, development activities, and Publications business support.  Specific responsibilities include but are not limited to: management of the Society’s Investment Program; securing external financing for capital expansion and working capital requirements; risk management and the maintenance of the Society’s business insurance program; foreign exchange management; budgeting and fiscal control for Washington Operations (including ACS Publications); management and operations of the ACS Washington facilities; centralized support services for all Washington staff; and directing the operations of a customer service unit responsible for consolidating service for Society programs, products and services.  In addition, the office provides management oversight for the Member Insurance Program and the Development Office. 


Publications Business Support is responsible for all general ledger functions related to the Publications Division, including month end and year end close, budgeting, forecasting, and yearly financial audits.  Publications Business Support provides financial reports, analyses and support to all Publications departments and programs, and is also responsible for reconciling bank accounts and other balance sheet accounts.  Publications Business Support is responsible for ensuring that all financial transactions are recorded in accordance with Generally Accepted Accounting Principles and ACS Policies.


Position Summary


The Mid Level Budget Analyst is responsible for preparing general ledger reconciliations and resolving reconciling items with the sub- ledgers and supporting documentation. S/he is also responsible for preparing month-end journal entries, processing of certain payments and budgeting of certain accounts.  They will also be responsible for identifying the source of various payments and collaborating with other departments to automate the PUBS to AP payment request process. Candidate must understand and accurately apply intermediate accounting principles/practices; assist the team in system upgrades and implementations; and assist in streamlining and improving current processes. This individual is a member of a team and reports to the Publications Business Support Manager.


Work Design


This position works under general supervision of the PBS Manager. Some work assignments may come from the Assistant Director or Senior Director. This position acts as a liaison between Publications Business Support and the Publications Division and supports staff with all financial transactions. Work is reviewed in-progress and after completion. Requires the ability to analyze and communicate data accurately, present well-supported findings and formulate actionable recommendations. Follows policies, practices and procedures to resolve standard problems. Seeks guidance related to unusual problems. Work is deadline oriented and requires follow up with Publications Division, General Accounting and Budgeting staff.

Position Accountabilities


  1. Performs reconciliation of general ledger accounts that are complete, accurate, and fully supported by appropriate evidence.
  1. Supports the preparation of the Publications Division annual budget in addition to forecast cycles.
  2. Acts as a liaison between Publications Business Support and the Publications Division and supports staff with AP submissions, travel expense reports, and reclassing miskeyed vouchers
  3. This person will monitor activity related to travel expenses and report unusual transactions
  1. Prepares moderately complex analyses, work-papers, and non-standard reports and projects within established deadlines that are accurate, complete, well written, and easy to review and to understand.
  2. Performs research as assigned, tracing issues to their source.  Effectively summarizes and communicates research findings as needed.
  3. Documents current policies and procedures.  Assists with the development of new controls or practices, and isolates and recommends current practices that can be eliminated, and/or streamlined.  Performs or assists Manager with implementing change. 
  4. Performs testing, and/or develop user requirements, as required, for new or existing software.
  5. Meets all critical deadlines.
  6. Cross-trains with existing Publications Business Support staff.

Education, Experience and Technical Skills


  • Bachelor’s degree in Accounting, Finance or related: CPA or candidate preferred
  • 3 years of experience in relevant accounting role
  • Proficiency with Microsoft Excel and experience with large ERP systems, ideally PeopleSoft financials. Hyperion budgeting, and/or Blackline account reconciliation experience a plus
  • Experience in participating in year-end financial audits
  • Integrity and ability to maintain confidentiality of sensitive information
  • Excellent written and verbal communication skills
  • Ability to work independently with little supervision



Position Summary

Nearest Major Market: Washington DC

Job Segment: ERP, PeopleSoft, Testing, Technology, Research