Governance Manager

Date: Jan 4, 2023

Location: Washington, DC, US, 20036

Company: American Chemical Society

Division and Unit Overview
The governance of the Society is based on its Charter, Constitution, Bylaws and Regulations with a Board of Directors acting as the legal and fiscal representative of the Society, and a Council responsible for deliberative and legislative functions concerned with matters affecting general policy. The Office of the Secretary and General Counsel is responsible for providing assistance to the Board of Directors, the Council, and committees of both bodies. It is also responsible for providing information to the Society’s Board of Directors through the Executive Director. Additional activities of the Office of the Secretary and General Counsel include external outreach, advocacy, communications, and legal.

 

 

Position Summary

This an Expert Professional level position that carries the responsibility of providing creative and constructive project and program management expertise to the Office of the Secretary and General Counsel Staff; managing, supporting and improving OSGC programs, projects and databases; serving as staff liaison to a governance committee and generally supporting the Assistant Secretary of the Society (Council/Governance), Secretary of the Society, and the Chair of a governance committee, using acquired knowledge about the Society, its governance structure, and its staff operations.

 

Work design: Manages assigned portfolio of projects that are part of a larger function. Follows established organizational policies, develops procedures, and recommends process/policy improvements. 

 

 

Position Accountabilities

  1.  Establish, manage, and maintain the OSGC Portfolio Management System working with internal and external subject matter experts and stakeholders as needed. This includes but is not limited to: creating portfolio framework, tools, processes and training to support effective portfolio, program and project management in consultation with Assistant Secretary (Governance); preparing visualizations and reports, and operations manual. Responsible for documentation and archival.
  2. Serve as process improvement, portfolio and project management expert consultant to OSGC staff and governance units. Identify, advocate for, act upon and implement process improvements to increase operational efficiency, decrease cost, and increase quality of work products, reporting on efforts no less than quarterly. Responsible for documentation and archival
  3. Serve as Staff Liaison to an ACS Committee, supporting the Chair and the Committee on tasks that encourage the successful conduct of the Committee’s duties. This includes but is not limited internal and external communication; meetings; presentations; reports; calendars; budget; and information (including websites, databases, correspondence files, biographies, photographs, letterhead, etc.), consulting internal and external subject matter experts and stakeholders as needed. Serve as Chair’s representative when requested and is appropriate. Responsible for documentation and archival.
  4. Collaborates with the Assistant Secretary (Council/Governance) on special projects, events, and resolution of challenges as they arise.
  5. Lead and support projects as directed by the Assistant Secretary (Governance).

 

 

Education/Experience/Technological Knowledge
College degree (relevant field) or equivalent experience; usually has an advanced degree (relevant field) or equivalent experience. 5+ years of related experience. An understanding of the Board, Council and Committees governance structure, the operations and interest of the Society’s Divisions and Local Sections, the primary responsibilities of staff offices in Washington, and familiarity with budgeting and event management are required. Problem solving and strong interpersonal skills are required. Experience in staffing governance unit(s) preferred. 

Division

Position Summary

This position will be primarily based in the Washington D.C. (or applicable) office. ACS employees work a hybrid work schedule, consisting of working onsite, three days per week. ACS employees are in the office on Tuesday and Wednesday with the third in-office day scheduled in consultation with the manager. While always welcome to work in the office, employees may work the other two days of the week from a location of their choice. New employees are immediately eligible for this hybrid work arrangement. ACS offers relocation assistance, if applicable.


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