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Governing Documents/Legal Specialist

Date: May 8, 2021

Location: Washington, DC, US, 20036

Company: American Chemical Society

The American Chemical Society is looking for a Governing Documents/Legal Specialist to join the Secretary & General Counsel division.  The incumbent in this position is responsible for all aspects of obtaining, maintaining, and reporting the official governing documents of the American Chemical Society as well as all unit (local section, division and international chemical science chapter) bylaws.  The work is conducted with little oversight and is an integral part of the Office of the Secretary.


Position Responsibilities:

  • By January 15 of each calendar year, edit, compile, update, prepare and distribute the authoritative version of the ACS GOVERNING DOCUMENTS, Charter, Constitution, Bylaws, Standing Rules, Schedule of Membership, and Regulations of the American Chemical Society.  Update as required throughout the calendar year ensuring that the most current version is available on the ACS website.  Consult regularly with the ACS Secretary and designated governance on proposed efforts to streamline and improve governance.  Advise the ACS external auditors and the ACS Tax department as to significant changes in the ACS Governing Documents.
  • Serve as the Staff Liaison to the Council Standing Committee on Constitution and Bylaws (C&B) and to the Counsel Policy Committee’s Subcommittee on Petitions, Constitution & Bylaws (PC&B).  Encourage the successful conduct of the Committees’ duties including all aspects of the petition process to amend the Governing Documents; reviewing, approving, certifying, reporting and tracking ACS unit bylaw amendments.  Plan the logistics of the Committee on Constitution and Bylaws, and submit all required reports and information in preparation for Council/national meetings, as requested by the Secretary’s Office, the Meetings Department, or other ACS offices.  Update and maintain the websites for the Committee on Constitution and Bylaws.
  • Advise the C&B Chair by anticipating, and initiating, the duties of the Chair as necessary.  Serve as a liaison between the Secretary and the C&B Chair on proposed efforts to streamline and improve governance.  When necessary and appropriate, represent the Chair at meetings requiring input related to duties performed by C&B, and attend the meetings of CPC, Council, and other meetings as they relate to interpretation of, or potential changes to, the Society’s Governing Documents.
  • Assist in the management of the OSGC’s legal functions:  Collaborate with ACS in-house counsel in Washington and Columbus and with outside counsel to organize, proofread and process ACS corporate filings, litigation pleadings, discovery materials, correspondence, exhibits, invoices and other key ACS legal documents.  Prepare standard agreements and ensure their submission into the approved system(s); develop and manage the accurate budgeting of legal expenditures; manage the review and approval process of the OSGC’s legal expenses and outside counsel fees;  manage, organize, and maintain the Office of General Counsel’s internal shared drive featuring key current and archived legal documents, including trademark filings and registrations.
  • Provide assistance to the staff liaison to the Committee on Patents and Related Matters, including helping with the preparation and distribution of agenda and meeting materials, as well as other committee logistical requirements.


Position requirements:

Bachelor’s degree or equivalent experience.  5 – 8 years administrative and office support, especially managing confidential and sensitive information. Excellent organizational skills; detail orientated; good interpersonal, writing and oral communications skills. Ability to keep and maintain strict confidentiality. Knowledgeable of ACS governing documents and governance structure is required.  Experience with routine legal matters and terminology or paralegal experience or willingness to learn.  Must be a team player, and able to work on multiple projects at once and meet deadlines.  Must be self-motivated and proactive, travel will be required for onsite committee meetings.



Nearest Major Market: Washington DC