Program Specialist, Office of Awards Programs

Date: Sep 23, 2022

Location: Washington, DC, US, 20036

Company: American Chemical Society

Division and Unit Overview


The American Chemical Society Membership Division is the entity primarily responsible for recruiting, retaining, and recognizing membership. Developing and implementing the programs, products, and services that support members are our most critical role. With more than 151,000 individuals worldwide, providing an integrated suite of benefits that meet current and potential member needs, a role critical to the future of the Society.


The strategic objectives of the Membership Division include, transforming business models, engaging members and customers through personalized experiences, promoting smart growth and member values and using data to gain insights. Within the Membership Division, the Office of Awards Programs implements the ACS strategic plan as it relates to the Society’s nationally administered awards. The awards recognize individual and team accomplishments in diverse fields for exceptional contributions to the chemical sciences and outstanding service to ACS.


Position Summary


The ACS Office of Awards Programs promotes and delivers high-quality recognition programs that highlight the contributions of members of the chemistry enterprise by actively engaging chemical practitioners globally. This position is responsible for researching and reviewing and maintaining adequate historical information and providing logistical support services to help with the business and operational functions of the Awards Programs. The incumbent will collaborate with WASH-IT and external entities to update the Office of Awards Programs online nomination and submission applications. This position will also draft and proofread documents for accuracy. The position will work with current and past award recipients and interact with ACS governance.


The Program Specialist must display a proven ability to simultaneously handle multiple responsibilities and tasks.


Work design: Works with team, independently, and under general direction from senior manager. This position will provide project management for the Office of Awards Programs. Maintain accurate databases for housing the Awards Programs Selection Committee members, recipients, and Oversight Committee members. The position will draft and proofread documents. The position will also provide budget management for all the Office of Awards Programs expenses and invoices and assist with contract and requisition creation.


Position Accountabilities

  1. Provide project management for the Office of Award Programs.
  2. Draft documents for the National Awards Program and the ACS Fellows Program.
  3. Maintain accurate databases using Excel and Formsite to house Selection Committee members, recipients, and Oversight Committee members.
  4. Conduct research to update information to assist with Call for Nominations.
  5. Serve as backup for the Office of Award Programs online systems maintenance and website updates using Content Management Systems and NetForum software.
  6. Provide budget management for all Office of Award Programs’ expenses, invoices, etc. Includes contract and requisition development and oversight.
  7. Assist with the nomination process, selection, and notification for Awards Programs.
  8. Completes and assists with special projects as assigned.
  9. Assist with logistics for Award Ceremonies.
  10. Travel required (approximately 2 to 3 trips per year). Ability to work weekends and evenings to ensure successful award programs.


Education/Experience/Technological Knowledge

Three (3) or more years of related experience. Strong project management skills. Organizational and analytical skills with an attention to detail are highly desirable. Experience with managing and maintaining budgets and information using Excel. Ability to work under general instructions on routine work. Outstanding written and verbal communication skills for interacting with governance and stakeholders. Outstanding interpersonal skills with superior customer service. Proficiency with MS Office product suite including Word, Excel, and PowerPoint to create documents, spreadsheets, etc. Knowledge or experience with non-profit organizations and working with volunteers is preferable.


Position Summary

This position will be primarily based in the Washington D.C. (or applicable) office. ACS employees work a hybrid work schedule, consisting of working onsite, three days per week. ACS employees are in the office on Tuesday and Wednesday with the third in-office day scheduled in consultation with the manager. While always welcome to work in the office, employees may work the other two days of the week from a location of their choice. New employees are immediately eligible for this hybrid work arrangement. ACS offers relocation assistance, if applicable.




Nearest Major Market: Washington DC

Job Segment: Project Manager, Technology, Research