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Sr Vendor Mgmt Analyst

Date: Nov 11, 2020

Location: Washington, DC, US, 20036

Company: American Chemical Society

Division and Unit Overview

The Office of the Treasurer & CFO is responsible for treasury and financial operations, administrative and customer services, and member insurance. Specific responsibilities include but are not limited to: management of the Society’s Investment Program; securing external financing for capital expansion and working capital requirements; risk management and the maintenance of the Society’s business insurance program; foreign exchange management; budgeting and fiscal control for Washington Operations; management and operations of the ACS Washington facilities; centralized support services for all Washington staff; and directing the operations of a customer service unit responsible for consolidating service for Society programs, products and services. Governance groups supported by the Office of the Treasurer include the Special Board Committees on Audits, Pensions and Investments, the Society Committee on Budget and Finance; the Development Advisory Board; the New Ventures Advisory Board; and the Board of Trustees, Group Insurance Plans for ACS Members.


The Information and Customer Resource Center (ICRC) is one of two units within The Office of Administrative and Customer Services. The Information and Customer Resource Center (ICRC) supports a variety of functions including research for staff and governance to further the study and development of Chemistry, consolidating Society products and services into a cohesive high-quality customer service center, managing the workflow of contracts review, and enterprise records management. The other half of Administrative and Customer Services, Building and Administrative Services, consists of Facilities, Purchasing, Travel, and Conferencing as well as the Service Center. Building and Administrative Services has primary responsible for and manages approximately $70,000,000 worth of the Society’s real property assets including the Headquarters and Othmer Buildings and manages the lease for the leased space located at 1615 L Street in Washington, D.C. Facilities provides centralized support services for all ACS staff and tenants. Purchasing provides a high-quality procurement function for ACS staff. The Travel Office provides full travel services for the Executive Director, governance and ACS staff. The Service Center provides high quality shipping, receiving and copy services to ACS staff. These offices work together to produce a wide-ranging impact on operational costs and the ability of the Society to attain membership goals.



Position Summary

The incumbent manages projects to develop enterprise level procurement services to obtain quality services at reasonable cost, and ensuring that the procurement process is competitive and aligned with ACS goals and core values. This position works within the team responsible for the workflow of contracts and is responsible for all aspects of procuring services for the subset of service agreements deemed high-profile based on multiple factors including cost and complexity. The incumbent will perform vendor evaluation, price and term negotiation, and execution in support of these agreements. This position reports to the Assistant Director, Information & Customer Resource Center and manages high-level service procurement and projects, not people.



Work Design: Works under general managerial direction on goals and objectives that have a significant impact on the organization. Works with unit objectives and expert knowledge as guidance. Develops systemic solutions for highly complex problems. Uses analytical, interpretive, evaluative and/or constructive thinking to reach solutions.


Position Accountabilities

1.            Serves as expert for vendor relations. Uses expertise to inform enterprise level procurement services and supports execution of projects once approved.

2.            Manages relationships with specific vendors and serves as the organization's point of contact. Coordinates vendor activities as they relate to program enhancements and new implementations.

3.            Researches, analyzes, and evaluates vendors and recommends action plans based on this analysis and industry expertise. Coordinates initiatives to analyze vendors and develop relationships with suppliers who share our values, in particular Diversity, Inclusion, & Respect.

4.            Manages the contract review process of high-profile service agreements to include obtaining appropriate Legal, IT, and executive approvals in compliance with the ACS Contracts Policy, ACS and vendor signatures, and any necessary set up in financial systems.

5.            Supports leaders in evaluating vendors, negotiating terms, and drafting contracts to meet service needs, balanced against the best interest of the Society. Support can range from consultative to direct handling of negotiations and contract drafting.

6.            Proactively develops relationships with leaders of business units frequently submitting high-profile contracts for services to understand their business needs.

7.            Partners with management to ensure effective planning and collaboration on appropriate vendor related matters. Participates in projects to redefine and improve contracts operations.



Education/Experience/Technological Knowledge

College degree (relevant field) or equivalent experience. 7+ years of related experience in areas such as purchasing, procurement, or contract administration with demonstrated experience in analysis, negotiation, vendor management, and contract negotiation. Excellent verbal and written skills. Excellent organizational and collaboration skills. Proficiency in Microsoft Office suite – including Excel, Word and PowerPoint. Business travel less than 5%.



Nearest Major Market: Washington DC

Job Segment: Research